Improving efficiency in your office requires that you have connected with your employees, learned what they like, learned what they do not like, and tried to get as much feedback as you can from them. Most people who have problems with efficiency will find that their employees can tell them what to do to make their offices better. If you are listening to your employees, you have a much better chance of making you company a better place to work. Try all these steps so that you can get to know your employees, learn how to manage an office, and learn how workflow is handled within your company.
1. Be Open
Having an open-door policy is truly the only way for people to come and talk to you in a way that is not threatening. If you have opened your door to the people in your office, they will want to talk to you about what they think you need to do as a business manager. This is a policy that makes everyone a little bit nicer because they feel like you listen.
The people who have closed their doors to their employees often get very bad feedback at the wrong times because their employees are upset with them most of the time. This means that you never get honest feedback. There will be a lot of people moving around who will only do the job that they need to do before leaving at the end of the day. There are a lot of people who would like to work with the manager, but they cannot do that when they are told that their opinion does not matter. You are going to create a lot of resentment when you operate your business like that.
2. Give Surveys
You can use something like 360 Degree Survey to make sure that you are getting the opinions of the people in your office that are anonymous. This is a very good thing for people to take a look at when they are trying to make sure that they can give you an opinion that is going to be right for them. This is something that a lot of people would like to do because they need some very harsh opinions from the people that are in the office.
This is not something that people need to worry about because all their answers are hidden. These are just responses with no names. Plus, you can see who has filled out the survey. This makes it very easy for you to understand what you are getting, what your responses are, and if you need to go back to your staff and ask them to fill out the survey again. This is something that a lot of people do not think about because they are not sure what they should do to get the best results. If there is any confusion about how to use these survey answers, you can send out a second survey that will narrow down the questions you have asked.
3. Workspace Flow
You need to set up your workspace flow to make sure that you have a way of getting around the office. You also need to be sure that you have thought about what all your options are so that you can get people moving around without being uncomfortable. You need to be sure that you have talked with someone who will let you know what your options are, and you also need to talk to people who organize for a living. Someone who does organizing for a living is going to be very good at managing your office because they can show you what you can do. You will be in a place where you can get the right workspace plan so that you never feel crumpled. People who feel cramped at work are going to hate working there, and they will not like coming to work.
You will start to see a lot more absences in your office, and you will come across some options that you know are better for you overall. This is something that you can figure out as you go, and you could ask for feedback from your staff that will let you know what they think the best layout.
You can use workboards when you need to send out assignments to all the people on your staff. In most cases, it is very easy for you to let your staff know what their options are just showing them that they can get a lot better options than they have now. You can lay out all their work, and you can have them check things off the board. When you are done with this process, you can come up with a plan that you will send to your staff every day.
5. How Long Does Work Take To Complete?
You need to physically track all the work that is done in your office. The people that are a part of your team will take a certain amount of time to do all the work that you have given them, and it makes sense to track how efficient they are based on this basic information. You also need to be sure that you have figured out what you can do. Plus, you will need to look over which processes take too long. You could easily work out a new plan that people will see on the workboards, and you can review your plans as you make changes.
There are a lot of people who would like to have a new office that is much more efficient than what they started with. The only way to make real changes that will matter is to give the people in your office the help they need through workflow changes, surveys, and a number of other options that will change how you approach your work. Work that is done efficiently increases profits, and your staff will start enjoying their work more.